Virtual Data Room Market Size & Share Analysis - Growth Trends & Forecasts (2024 - 2029)

The Report Covers Virtual Data Room Providers and the Market is Segmented by Type (Software and Services), Organization Size (Small- and Medium-scale Organization and Large Organization), Business Function (Legal and Compliance, Financial Management, Intellectual Property Management, Sales and Marketing, and Other Business Functions), End-user Industry (BFSI, IT and Telecommunication, Healthcare, Government and Legal Services, and Other End-User Industries), and Geography (North America, Europe, Asia Pacific, Latin America, and Middle East and Africa). The market sizes and forecasts are provided in terms of value (USD million) for all the above segments.

Virtual Data Room Market Size

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Virtual Data Room Market Summary
Study Period 2019 - 2029
Base Year For Estimation 2023
CAGR 15.12 %
Fastest Growing Market Asia Pacific
Largest Market North America
Market Concentration Low

Major Players

Virtual Data Room Market Major Players

*Disclaimer: Major Players sorted in no particular order


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Virtual Data Room Market Analysis

The virtual data room market is expected to witness a CAGR of 15.12% over the forecast period.

  • Increasing adoption of cloud storage technology is contributing to the growth of the virtual data room market, as it is a cost-effective way to eliminate the need for physical storage, reduce the use of paperwork, and decrease the cost of travel.
  • As a virtual data room (VDR) is becoming increasingly popular, authorized users are granted access to the information that is stored electronically on the server. Most of the legal data is sensitive and needs high security. Thus, businesses focus on secured data sharing, enhancing their services and software during business deals.
  • The increasing traffic in prime data management establishments, such as data centers not designed to perform secure transactions, is an excellent factor driving the demand for VDRs.
  • Over the past few years, the VDR market has experienced prominent growth. This is due to its adoption across various enterprises as an essential tool, along with the increasing demand for risk management, the need for intellectual property, and a growing amount of business data arising from business deals, fueling the demand and requirement for VDRs.
  • The COVID-19 outbreak had various effects on different nations. Due to the pandemic, virtual data processing was widely adopted for efficient distant operations. As a result, there was an increased need for tools and solutions like virtual data rooms that offered a safe environment for working together and getting important information. The COVID-19 pandemic negatively impacted the market. However, the virtual data room market is now rebounding at an accelerated rate thanks to the growing use of virtual platforms for data access and sharing and the continuing acceptance of remote work.

Virtual Data Room Market Trends

Increasing Use of Virtual Data Room in IT and Telecom Sector is Driving the Market

  • Virtual data rooms (VDRs) emerged as online meeting rooms for everyone involved in an agreement. Cooperation between parties has become more straightforward and reliable as VDR tools are available throughout the deal journey. The security protocols around the opening, sharing, and printing of documents create a detailed activity trail for participants and auditors.
  • Blockchain-based technologies are emerging to enhance VDR security across the IT ecosystem. VDR applications are being extended beyond M&A activities, as most business operations are conducted online nowadays. Many prominent IT and telecom companies have integrated technologies that could offer them quick and efficient information and communication flow.
  • VDR has evolved across the IT space to become a tool to promote the entire venture, thereby widely finding applications for deals across various end-user segment ventures with the growing application of cloud technology.
  • A vast quantity of data can be safely moved across organizational and regional borders using only a standard internet browser when using a VDR because they are provided through a highly secure and adaptable cloud-based platform. A VDR tool is effectively expandable, meeting the requirements of big teams spread across multiple businesses, small groups, and people within a single organization.
  • Moreover, to promote efficient and successful corporate collaboration for a variety of use cases, VDR platforms include a number of capabilities, including integrated content management, information rights management, analytics, and reporting, along with embedded redaction and translation tools, which contribute to the growth of IT and telecom sector.
Virtual Data Room Market: Cloud workloads as a percentage of total data center workloads from 2015 to 2021

North America is Expected to Hold the Largest Market Share

  • North America occupied the largest share of the virtual data room (VDR) market due to the increasing adoption of VDR services by various governments and businesses in developed economies, such as Canada and the United States, emphasizing innovation in these existing solutions.
  • The United States is one of the world's biggest VDR markets. It is a desirable region for market expansion because it is home to many important VDR players. Numerous companies in North America have embraced virtual data rooms to safely store, arrange, and share a significant amount of data in organizations in a cutting-edge way.
  • The rising demand for easy and secure methods for storing critical data and the increasing need for transparent and efficient data-sharing options fuel data security and secured-sharing solutions, which will likely be in great demand across the region during the forecast period.
  • With the expanding banking and financial industries' rising use of VDRs for file storing and data transmission, the virtual data room industry in the North American region is primarily pushed by the industries. These elements are expected to accelerate the market for virtual data centers in the nation over the next few years.
  • Moreover, the growing fundraising, rising number of mergers and acquisitions, and joint ventures with some prominent players have fueled the market across the region.
: Virtual Data Room Market - Growth Rater by Region

Virtual Data Room Industry Overview

The virtual data room market is highly competitive and consists of several major players. Few of the players are expanding their existing businesses across emerging economies with innovations in cloud and storage technology. Some of the new companies are increasing their market presence by moving across the untapped market space.

In January 2022, AvePoint introduced Confide, a virtual data room, to aid companies in managing their demands for sensitive data and collaborating more securely. Confide is the only virtual data room completely connected with Microsoft 365 and housed on the user's cloud tenancy, offering the highest level of security and initiation effectiveness.

Virtual Data Room Market Leaders

  1. Vault Rooms Inc.

  2. Citrix Systems Inc.

  3. Drooms GmbH

  4. ShareVault

  5. Ethos Data

*Disclaimer: Major Players sorted in no particular order

Virtual Data Room Market Concentration
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Virtual Data Room Market News

  • May 2022: Telefonica Tech announced the opening of a new Virtual Data Center (VDC) node in Ashburn, Virginia. A private cloud service called VDC is designed to assist businesses in moving workloads to cloud environments. The business said the service will debut with additional features.
  • March 2022: Airmeet, launched 'Airmeet 360 degree Analytics' a measurement solution to provide deeper data and analytics on virtual event performance.

Virtual Data Room Market Report - Table of Contents


    1. 1.1 Study Deliverables

    2. 1.2 Study Assumptions

    3. 1.3 Scope of the Study




    1. 4.1 Market Overview

    2. 4.2 Introduction to Market Drivers and Restraints

    3. 4.3 Market Drivers

      1. 4.3.1 Increasing Demand for Cost-effective Data Storage Solutions

      2. 4.3.2 Sustained Increase in M&A Activity Driving Demand for Efficient Handling of Complex Data

      3. 4.3.3 Stringent Data Privacy Regulations

      4. 4.3.4 Increasing Use of Virtual Data Room in IT and Telecom Sector

    4. 4.4 Market Restraints

      1. 4.4.1 Security and Data Integration Challenges

    5. 4.5 Industry Value Chain Analysis

    6. 4.6 Industry Attractiveness - Porter's Five Forces Analysis

      1. 4.6.1 Threat of New Entrants

      2. 4.6.2 Bargaining Power of Buyers/Consumers

      3. 4.6.3 Bargaining Power of Suppliers

      4. 4.6.4 Threat of Substitute Products

      5. 4.6.5 Intensity of Competitive Rivalry

    7. 4.7 Technology Snapshot


    1. 5.1 By Type

      1. 5.1.1 Software

      2. 5.1.2 Services

    2. 5.2 By Organization Size

      1. 5.2.1 Small- and Medium-scale Organizations

      2. 5.2.2 Large Organizations

    3. 5.3 By Business Function

      1. 5.3.1 Legal and Compliance

      2. 5.3.2 Financial Management

      3. 5.3.3 Intellectual Property Management

      4. 5.3.4 Sales and Marketing

      5. 5.3.5 Other Business Functions

    4. 5.4 By End-user Industry

      1. 5.4.1 BFSI

      2. 5.4.2 IT and Telecommunication

      3. 5.4.3 Healthcare

      4. 5.4.4 Government and Legal Services

      5. 5.4.5 Other End-user Industries

    5. 5.5 Geography

      1. 5.5.1 North America

      2. 5.5.2 Europe

      3. 5.5.3 Asia-Pacific

      4. 5.5.4 Rest of the World


    1. 6.1 Company Profiles

      1. 6.1.1 Vault Rooms Inc.

      2. 6.1.2 ShareVault (Pandesa Corporation)

      3. 6.1.3 Drooms GmbH

      4. 6.1.4 Citrix Systems Inc.

      5. 6.1.5 Ethos Data

      6. 6.1.6 Caplinked Inc.

      7. 6.1.7 Brainloop AG

      8. 6.1.8 BMC Group Inc. (SmartRoom)

      9. 6.1.9 HighQ Solutions Limited

      10. 6.1.10 Intralinks Holdings Inc.

      11. 6.1.11 Firmex Corporation

      12. 6.1.12 Ansarada Pty Limited

      13. 6.1.13 SecureDoc Information Management Pty Ltd

      14. 6.1.14 iDeals Solutions Group

      15. 6.1.15 Merrill Corporation Ltd

    2. *List Not Exhaustive


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Virtual Data Room Industry Segmentation

A virtual data room serves as a repository for data hosted online and used for sharing information over a secured connection, which is critical and confidential and cannot be shared with a third party. Anyone who frequently exchanges critical and confidential documents offering critical services, such as secure data storage, data management, and sharing, can use these virtual data rooms.

The virtual data room market is segmented by type (software and services), organization size (small- and medium-scale organization and large organization), business function (legal and compliance, financial management, intellectual property management, sales and marketing, and other business functions), end-user industry (BFSI, IT and telecommunication, healthcare, government and legal services, and other end-user industries), and geography (North America, Europe, Asia Pacific, Latin America, and Middle East and Africa).

The market sizes and forecasts are provided in terms of value (USD million) for all the above segments.

By Type
By Organization Size
Small- and Medium-scale Organizations
Large Organizations
By Business Function
Legal and Compliance
Financial Management
Intellectual Property Management
Sales and Marketing
Other Business Functions
By End-user Industry
IT and Telecommunication
Government and Legal Services
Other End-user Industries
North America
Rest of the World
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Virtual Data Room Market Research FAQs

The Virtual Data Room Market is projected to register a CAGR of 15.12% during the forecast period (2024-2029)

Vault Rooms Inc., Citrix Systems Inc., Drooms GmbH, ShareVault and Ethos Data are the major companies operating in the Virtual Data Room Market.

Asia Pacific is estimated to grow at the highest CAGR over the forecast period (2024-2029).

In 2024, the North America accounts for the largest market share in Virtual Data Room Market.

The report covers the Virtual Data Room Market historical market size for years: 2019, 2020, 2021, 2022 and 2023. The report also forecasts the Virtual Data Room Market size for years: 2024, 2025, 2026, 2027, 2028 and 2029.

The emerging trends in Virtual Data Room technology are a) Integration with AI for document review b) Blockchain technology for enhanced security c) Advanced analytics

Virtual Data Room Industry Report

The global virtual data room (VDR) market is witnessing remarkable growth, fueled by the escalating demand for secure data storage and transaction solutions across diverse sectors. This surge is notably driven by the need to safeguard sensitive data in industries like banking, financial services, insurance, IT, telecommunications, healthcare, and energy. Virtual data room companies are at the forefront, catering to both large enterprises and Small and Medium-Sized Enterprises (SMEs), by offering secure online repositories for confidential information sharing. The adoption of cloud-based VDR solutions is enhancing accessibility and cost-effectiveness, thereby supporting efficient business transactions such as mergers, acquisitions, and fundraising. Despite cybersecurity challenges, the market's expansion is unstoppable, due to technological advancements and a heightened focus on data security. According to Mordor Intelligence™ Industry Reports, the VDR market's size, share, and revenue growth are on an upward trajectory, with a detailed analysis available in a free report PDF download. This analysis underscores the strategic efforts of virtual data room companies to broaden their services and bolster security features, ensuring the VDR market's robust growth in the digital economy.

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Virtual Data Room Market Size & Share Analysis - Growth Trends & Forecasts (2024 - 2029)