Virtual Data Room Market - Growth, Trends, COVID-19 Impact, and Forecasts (2023 - 2028)

The Virtual Data Room Market is Segmented by Type (Software, Services), Organization Size (Small- and Medium-scale Organization, Large Organization), Business Function (Legal and Compliance, Financial Management, Sales and Marketing), End-user Industry (BFSI, IT and Telecommunication, Healthcare), and Geography.

Virtual Data Room Market Size

Virtual Data Room Market Summary
Study Period: 2018 - 2028
Fastest Growing Market: Asia Pacific
Largest Market: North America
CAGR: 15.12 %

Major Players

Virtual Data Room Market Major Players

*Disclaimer: Major Players sorted in no particular order


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Virtual Data Room Market Analysis

The virtual data room market was valued at USD 690.59 million in 2020 and is expected to reach USD 1607.41 million by 2026, at a CAGR of 15.12% over the forecast period 2021 - 2026. Increasing adoption of cloud storage technology is contributing to the growth of the virtual data room market, as it is a cost-effective way to eliminate the need for physical storage, reduce the use of paperwork, and decrease the cost of travel.

  • As the use of a virtual data room is becoming increasingly popular, authorized users are granted access to the information that is stored electronically on the server. Most of the legal data is sensitive, and hence, needs high security. Thus, businesses are focusing on secured data sharing, thereby enhancing their services and software during business deals.
  • The increasing traffic in the prime data management establishments, such as data centers that are not designed to perform secure transactions, is a great factor driving the demand for VDRs.
  • Over the past few years, the VDR market has experienced prominent growth, due to its adoption across various enterprises as an important tool, along with the increasing demand for risk management, need for the intellectual property, and an increasing amount of business data arising from business deals, thereby fueling the demand and requirement for VDRs.

Virtual Data Room Industry Segmentation

A virtual data room serves as a repository for data that is hosted online and used for sharing of information over a secured connection, which is critical and confidential and cannot be shared with a third party. These virtual data rooms can be used by anyone who frequently exchanges critical and confidential document that offer critical services, such as secure data storage, data management, and sharing.

By Type
By Organization Size
Small- and Medium-scale Organizations
Large Organizations
By Business Function
Legal and Compliance
Financial Management
Intellectual Property Management
Sales and Marketing
Other Business Functions
By End-user Industry
IT and Telecommunication
Government and Legal Services
Other End-user Industries
North America
Rest of the World

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Virtual Data Room Market Trends

This section covers the major market trends shaping the Virtual Data Room Market according to our research experts:

IT and Telecom Sector is Expected to Hold a Significant Market Share

  • VDRs emerged into online meeting rooms for everyone involved in an agreement. Co-operation between parties has become simpler and more reliable, as VDR tools are available for use throughout the deal journey. The security protocols around the opening, sharing, and printing documents create a detailed activity trail for participants and auditors.
  • Blockchain-based technologies are emerging to enhance VDR security across the IT ecosystem. Virtual data room applications are being extended beyond M&A activities, as, nowadays, most of the business operations are conducted online. Many prominent IT and telecom companies have integrated technologies that could offer them quick and efficient information and communication flow.
  • The virtual data room has evolved across the IT space to become a tool to promote the entire venture, thereby widely finding applications for deals across various end-user segment ventures with the growing application of the cloud technology.
Virtual Data Room Market : Volume of Cloud Traffic Across The Data Centers, in Zb/yr, Global, 2012 - 2017

North America is Expected to Hold the Largest Market Share

  • North America occupied the largest share of the virtual data room market, due to the increasing adoption of virtual data room services by various governments and businesses in developed economies, such as Canada and the United States, which are emphasizing innovation in these existing solutions.
  • The rising demand for easy and secure methods for the storage of critical data and the increasing need for transparent and efficient data sharing options are fueling data security and secured sharing solutions, which are likely to be in great demand across the region during the forecast period.
  • Moreover, the growing fundraising, rising number of mergers and acquisitions, and joint ventures with some of the prominent players have fueled the market across the region.
Virtual Data Room Market - Growth Rate by Region (2019 - 2024)

Virtual Data Room Industry Overview

The virtual data room market is highly competitive and consists of several major players. Few of the players are expanding their existing businesses across the emerging economies, with innovation in the cloud and storage technology. Some of the new companies are increasing their market presence by moving across the untapped market space.

  • April 2019 - Citrix Systems announced its Citrix SD-WAN (specifically, a virtual instance of its SD-WAN appliance) and Citrix ADC (application delivery controller), which was planned to be made available in May 2019 on the GCP Marketplace. 
  • August 2018 - Intralinks entered into a relationship with Capco, a leading management and technology consultancy dedicated to the financial services industry. The relationship may assist a strategic platform that could be used to help Capco for thousands of users across its business to collaborate securely with an easy-to-manage centralized administration.

Virtual Data Room Market Leaders

  1. Vault Rooms Inc.

  2. Citrix Systems Inc.

  3. Drooms GmbH

  4. ShareVault

  5. Ethos Data

*Disclaimer: Major Players sorted in no particular order

Virtual Data Room Market Concentration

Virtual Data Room Market Report - Table of Contents


    1. 1.1 Study Deliverables

    2. 1.2 Study Assumptions

    3. 1.3 Scope of the Study




    1. 4.1 Market Overview

    2. 4.2 Introduction to Market Drivers and Restraints

    3. 4.3 Market Drivers

      1. 4.3.1 Increasing Demand for Cost-effective Data Storage Solutions

      2. 4.3.2 Sustained Increase in M&A Activity Driving Demand for Efficient Handling of Complex Data

      3. 4.3.3 Stringent Data Privacy Regulations

    4. 4.4 Market Restraints

      1. 4.4.1 Security and Data Integration Challenges

    5. 4.5 Industry Value Chain Analysis

    6. 4.6 Industry Attractiveness - Porter's Five Forces Analysis

      1. 4.6.1 Threat of New Entrants

      2. 4.6.2 Bargaining Power of Buyers/Consumers

      3. 4.6.3 Bargaining Power of Suppliers

      4. 4.6.4 Threat of Substitute Products

      5. 4.6.5 Intensity of Competitive Rivalry

    7. 4.7 Technology Snapshot


    1. 5.1 By Type

      1. 5.1.1 Software

      2. 5.1.2 Services

    2. 5.2 By Organization Size

      1. 5.2.1 Small- and Medium-scale Organizations

      2. 5.2.2 Large Organizations

    3. 5.3 By Business Function

      1. 5.3.1 Legal and Compliance

      2. 5.3.2 Financial Management

      3. 5.3.3 Intellectual Property Management

      4. 5.3.4 Sales and Marketing

      5. 5.3.5 Other Business Functions

    4. 5.4 By End-user Industry

      1. 5.4.1 BFSI

      2. 5.4.2 IT and Telecommunication

      3. 5.4.3 Healthcare

      4. 5.4.4 Government and Legal Services

      5. 5.4.5 Other End-user Industries

    5. 5.5 Geography

      1. 5.5.1 North America

      2. 5.5.2 Europe

      3. 5.5.3 Asia-Pacific

      4. 5.5.4 Rest of the World


    1. 6.1 Company Profiles

      1. 6.1.1 Vault Rooms Inc.

      2. 6.1.2 ShareVault (Pandesa Corporation)

      3. 6.1.3 Drooms GmbH

      4. 6.1.4 Citrix Systems Inc.

      5. 6.1.5 Ethos Data

      6. 6.1.6 Caplinked Inc.

      7. 6.1.7 Brainloop AG

      8. 6.1.8 BMC Group Inc. (SmartRoom)

      9. 6.1.9 HighQ Solutions Limited

      10. 6.1.10 Intralinks Holdings Inc.

      11. 6.1.11 Firmex Corporation

      12. 6.1.12 Ansarada Pty Limited

      13. 6.1.13 SecureDoc Information Management Pty Ltd

      14. 6.1.14 iDeals Solutions Group

      15. 6.1.15 Merrill Corporation Ltd

    2. *List Not Exhaustive


**Subject to Availability
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Virtual Data Room Market Research FAQs

The Virtual Data Room Market is studied from 2018 - 2028.

The Virtual Data Room Market is growing at a CAGR of 15.12% over the next 5 years.

Asia Pacific is growing at the highest CAGR over 2018 - 2028.

North America holds highest share in 2021.

Vault Rooms Inc., Citrix Systems Inc., Drooms GmbH, ShareVault, Ethos Data are the major companies operating in Virtual Data Room Market.

Virtual Data Room Industry Report

Statistics for the 2023 Virtual Data Room market share, size and revenue growth rate, created by Mordor Intelligence™ Industry Reports. Virtual Data Room analysis includes a market forecast outlook to 2028 and historical overview. Get a sample of this industry analysis as a free report PDF download.

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